ADMIN
Job Purpose :
Provides administrative and secretarial support to others in the office to maintain efficient daily office operations
Main Duties:
1- Reception:
1.1. Answer phone calls and general inquiries using a professional way.
1.2. Direct phone inquiries to the appropriate staff members.
1.3. Reply to general information requests with the accurate information.
1.4. Greet visitors and clients and direct them to the correct staff member.
2- Office administration:
2.1 Use computer to prepare reports, memos, and documents
2.2 Monitor incoming emails and answer or forward as required.
2.3 Sort incoming mail, emails, faxes, and courier deliveries for appropriate distribution.
2.4 Prepare and send outgoing faxes, mail, and courier deliveries.
2.5 Monitor the office supplies ensuring that basic supplies are always available.
2.6 Maintain office filing and storage systems.
2.7 Update and maintain databases such as mailing lists, contact lists and client information
2.8 Retrieve information when requested
2.9 Update and maintain internal staff contact lists
2.10 Co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards
2.11 Type documents, reports and correspondence
2.12 Organize travel arrangements for staff
2.13 Co-ordinate and organize appointments and meetings
2.14 Ensure office equipment is properly maintained and serviced
2.15 Coordinate the maintenance of office equipment
3- General:
3.1 Draft minutes of meetings for review by the Executive Director
3.2 ensure office equipment is properly maintained and serviced
3.3 perform work related errands as requested such as going to the post office and bank
3.4 Administer petty cash according to established procedures
3.5 keep office area clean and tidy
Qualifications :
Education:
1) High School Diploma or equivalent.
2) Post secondary education in business, computers, or office management is an advantage.
3) Previous office experience is a must.
4) Good computer skills including MS Office and equivalent.
5) internet skills including use of e-mails, group messaging and data collection
Skills :
1) Build Relationships
Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.
2) Make Decisions
Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
3) Organization
Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
4) Solve Problems
Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
Personal characteristics
1) High communication skills.
2) Excellent team player.
3) Organized.
4) Flexible.
5) Accurate.
6) Reliable.
Should be Female
On Visit Visa / Cancelled Visa / or on Notice Period
Benefits :
SALARY to be discussed on the interview
Airfare ticket every successful 2 years (Dubai - Home Country - Dubai)
Medical Insurance
Apply to Job
Provides administrative and secretarial support to others in the office to maintain efficient daily office operations
Main Duties:
1- Reception:
1.1. Answer phone calls and general inquiries using a professional way.
1.2. Direct phone inquiries to the appropriate staff members.
1.3. Reply to general information requests with the accurate information.
1.4. Greet visitors and clients and direct them to the correct staff member.
2- Office administration:
2.1 Use computer to prepare reports, memos, and documents
2.2 Monitor incoming emails and answer or forward as required.
2.3 Sort incoming mail, emails, faxes, and courier deliveries for appropriate distribution.
2.4 Prepare and send outgoing faxes, mail, and courier deliveries.
2.5 Monitor the office supplies ensuring that basic supplies are always available.
2.6 Maintain office filing and storage systems.
2.7 Update and maintain databases such as mailing lists, contact lists and client information
2.8 Retrieve information when requested
2.9 Update and maintain internal staff contact lists
2.10 Co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards
2.11 Type documents, reports and correspondence
2.12 Organize travel arrangements for staff
2.13 Co-ordinate and organize appointments and meetings
2.14 Ensure office equipment is properly maintained and serviced
2.15 Coordinate the maintenance of office equipment
3- General:
3.1 Draft minutes of meetings for review by the Executive Director
3.2 ensure office equipment is properly maintained and serviced
3.3 perform work related errands as requested such as going to the post office and bank
3.4 Administer petty cash according to established procedures
3.5 keep office area clean and tidy
Qualifications :
Education:
1) High School Diploma or equivalent.
2) Post secondary education in business, computers, or office management is an advantage.
3) Previous office experience is a must.
4) Good computer skills including MS Office and equivalent.
5) internet skills including use of e-mails, group messaging and data collection
Skills :
1) Build Relationships
Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.
2) Make Decisions
Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
3) Organization
Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
4) Solve Problems
Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
Personal characteristics
1) High communication skills.
2) Excellent team player.
3) Organized.
4) Flexible.
5) Accurate.
6) Reliable.
Should be Female
On Visit Visa / Cancelled Visa / or on Notice Period
Benefits :
SALARY to be discussed on the interview
Airfare ticket every successful 2 years (Dubai - Home Country - Dubai)
Medical Insurance
Apply to Job