Departmental Secretary Mercedes-Benz Trucks

Aufgaben
Reporting

General Manager Mercedes-Benz Trucks

Main Objective

• Support General Manager of Mercedes-Benz Trucks in respect of diary activities/Travels/claims and departmental administration.


• Support to Mercedes-Benz Trucks Department

Tasks

Support of General Manager

• Manage all logistics for travel (flights,hotel,car/transport)


• Expense Claims Management


• Organise and maintain business schedules and make business appointments, bookings and reservations. Take and maintain minutes during management meetings and provide follow up when required.


• Prepare presentations for various management meetings when required.


• Manage specific projects and lead in organising events.


• Provide a bridge for smooth communication between the GM's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff

Departmental Responsibilities

• Expense Claim Management for Heads of the Department2


• Monitoring G&A; Budget


• Organisation of Team meetings, Team building activities


• Preparing workplace for new joiners


• Maintaining the Gift, Meal & Entertainment log


• Ensuring that the travel process is followed by the team


• Travel Calendar Management

Assisting in Switchboard

• Replacing the receptionist in case of Holiday/ team meetings

Qualifikationen
Attributes

• Passion


• Respect


• Integrity


• Discipline


• Professionalism


• Analytical skills


• Excellent organizational skills


• Good communication skills


• Dedication


• Commitment

Knowledge/Skill/Experience

• Administration experience and exposure to and ability to deliver great Customer Service


• This position requires initiative, flexibility, organization, confidentiality, tact and diplomacy and the ability to work effectively with other executives and their assistants.


• Excellent organisational skills and strong communication skills.


• A high degree of Accuracy.


• Assertiveness and a high level of Commitment is essential to success in this role.


• Candidate must also have good commercial awareness and a natural willingness to take responsibility and be solution orientated.


• Excellent English skills both written and verbal required, Arabic, French and/or German desirable, but not essential to job


• Microsoft Office knowledge, especially MS Outlook, Excel, Powerpoint & Word

Qualification

• Academic qualification in Business Administration.

Start Date

01/07/2017

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