Document Controller, Dubai

Company: AECOM

AECOM is seeking an experienced Document controller. The Document controller role involves maintaining a library of reference documents activities and ensuring that the contractor/s comply with the standards and specifications of the contract documents.

Duties & Responsibility:

• Establishing and maintaining a library of reference documents. Be aware of the various record keeping and reporting procedures of the company’s quality standards.
• Correlating information relating to projects and proposal records.
• Type, copy, distribute and file the project correspondence and meeting minutes.
• Assist in the preparation of the minutes of meetings with the project managers and directors.
• Assists in preparing a “mock up” for operations manuals (e.g., develops the index, binders, dividers, etc., and ensures timely printing and assembly) and/or job data books (pulls drawings and documents, develops index, cover sheet, dividers, etc., ensures timely reproduction and assembly).
• Arranges document cataloguing, packing, and long-term storage or disposal of appropriate engineering documents at time of project closeout.
• Prepares transmittals for engineering documents and requisitions.
• Establishes and maintains files and computerized indexes for active engineering documents. Generates electronic/hardcopy reports as needed by the project managers or directors.
• Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.
• Office administration duties, office furniture, office well being. maintenance requests, and materials orders, etc
• Maintain a list of office furniture and equipment together with a list of site offices work station equipment, and monitor them.
• Assist the office secretary in her/his duties to achieve office requirements and office demands, including coverage.
• Ensure a cohesive team work with the secretary and projects administrators and managers. Maintain excellent serviceability to the entire Environmental department team.
• Assist in arranging for social activities when requested by the Manager Environmental Engineering

Minimum Requirements

• Must be a self-starter attitude with proactive, results-oriented focus; and willing and
• capable to assume additional responsibilities.
• Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a customer-service attitude.
• Must inculcate a “can-do” spirit to produce consistently accurate results at a fast pace.

Preferred Qualifications

• Demonstrated proficiency with large-scale Document Control management software (ACONEX).
• Demonstrated proficiency with Microsoft Office suite of software products, e.g. Excel, Word, etc.
• Proven accuracy, reliability and completeness in job accomplishment.
• Demonstrated success on the job, as evidenced by satis¬factory performance, acceptance of responsibility and growth in previous positions.
• Effective oral and written communication skills.
• Microsoft Office Suite of software is required. ACONEX experience is a must.
• Experience with large-scale Document Control Software is required, Prolog and/or Documentum highly desirable.
• Demonstrated experience with routine Document Control hardware and software, such as scanners, optical character recognition.

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

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