Document Controller,Dubai

Company: AECOM

Job Summary

AECOM are seeking an experienced Document Controller for a major infrastructure project located in Dubai.

Duties & Responsibilities:

• To provide efficient administrative support to the Project including typing, telephone and reception duties to facilitate effective communication and the efficient running of the Project.
• Liaise effectively with the Project Manager, Engineers, Site Staffs, and external contacts on behalf of the project office.
• Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes.
• Provide efficient word processing, clerical, photocopying, filing and minute taking duties in respect of the Project.
• Screen incoming mails and telephone calls, action responses & redirect correspondence where necessary.
• Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project where and when required.
• Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval.
• Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure.
• Coordinating and ordering of stationary and office supplies.
• Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures within the project office.
• Keep computerized records of all Service Users who are referred to the project.
• Other duties as assigned by the Project Manager.

Specific skills required:

• Strong Sound knowledge of Microsoft Outlook, Word and Excel, PowerPoint and Access.
• Excellent people skills
• Working knowledge of e-mail and Internet
• Experience in Database Management.
• Accurate word processing skills
• Ability to collate information accurately
• Able to work alone and as part of a team
• understanding and practical application of confidentiality
• Able to prioritise work

Minimum Requirements

• Minimum 3 years of experience within similar projects, with minimum 3 years in UAE.
• Middle East experience preferred

Preferred Qualifications

• Bachelors Degree or Diploma or equivalent to completion of the twelfth grade. Along with typing speed of 60 words per minute.

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

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