Executive Assistant – Abdulla Al Ghurair Foundation for Education
Company:
Abdulla Al Ghurair Foundation for Education
The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication in Arabic and English, excellent administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work to tight deadlines. The role is also required to support the CEO in reporting to the Board of Directors and provides logistical and administrative support for meetings.
We are seeking a highly motivated and committed individual, who has a deep interest in the work of the Foundation, to join our dynamic team. This is a full-time, demanding role based in Dubai with a competitive salary. It presents a great opportunity for an ambitious professional who is looking to learn and grow.
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Job Summary
Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO. The Executive Assistant also serves as a liaison to several senior level contacts; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented.The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication in Arabic and English, excellent administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work to tight deadlines. The role is also required to support the CEO in reporting to the Board of Directors and provides logistical and administrative support for meetings.
We are seeking a highly motivated and committed individual, who has a deep interest in the work of the Foundation, to join our dynamic team. This is a full-time, demanding role based in Dubai with a competitive salary. It presents a great opportunity for an ambitious professional who is looking to learn and grow.
Responsibilities
- Plans and manages CEO’s schedule, coordinates with stakeholders and ensures schedule is followed and respected.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.
- Works closely and effectively with the CEO to keep her well informed of upcoming commitments and responsibilities, following up appropriately.
- Successfully completes critical aspects of deliverables with a hands-on approach in a manner that facilitates the CEO’s ability to effectively lead the organization.
- Provides administrative support to the CEO: drafts letters and personal correspondence; prepares presentations; manages documents, data and knowledge retention.
- Coordinates and prepares weekly program and operational reports for the CEO.
- Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO.
- Communicates directly, and on behalf of the CEO, with designated stakeholders.
- Provides a bridge for smooth communication between the CEO’s office and internal departments.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Liaises with Offices of the Trustees to set quarterly meeting dates and attendance at Foundation events.
- Manages production of materials and all logistics and correspondence for quarterly Board of Trustee meetings, also takes meeting minutes and produces report on same.
- Provides all administrative and logistical support to the Board of Directors.
- Manages all travel plans: arranges complex and detailed travel itineraries and agendas; compiles document packs for travel-related meetings; completes expense reports.
- Other tasks as required by the CEO
Required Skills
- Excellent organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with exemplary attention to detail.
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and external partners.
- Expert level written and verbal communication skills in Arabic and English.
- Demonstrated proactive and pragmatic approaches to problem-solving with strong decision-making capability.
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) and the experience to optimise this suite and other software and technology in order to complete tasks efficiently
- Emotional maturity and exercises good judgement.
- Highly resourceful team-player, with the ability to also be extremely effective independently.
- Proven ability to handle sensitive information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
- Administrative skills: note taking, letter and report drafting, presentation skills, record keeping, email management
Education & Experience
- Bachelor’s degree
- Strong work tenure: five to 10 years of experience supporting C-Level Executives, preferably in a non-profit organization
- Experience and interest in internal and external communications and partnership development
How to Apply
Please email your C.V. to hr@alghurairfoundation.org with the subject ‘Executive Assistant’. Applications will be reviewed on a rolling basis. Closing date for submission of an application is Thursday 8th June, 2017. Only applicants who are successful in progressing to the next stage will be notified.About Us
The Abdulla Al Ghurair Foundation for Education was officially launched in Dubai in July 2015 by one of the UAE’s most respected business figure’s; Abdulla Ahmad Al Ghurair. As one of the largest privately funded philanthropic education initiatives in the Arab world, the Foundation is devoted to equipping Emirati and Arab youth with the knowledge and skills they need to fulfill their promise as the future leaders of the region.The Foundation is investing in innovative high impact programs that will provide a minimum of 15,000 high-achieving, underserved Emirati and Arab youth with access to educational opportunities. With an initial budget of AED 4.2 billion over the next 10 years the Foundation focuses on three programs designed specifically for Emirati and Arab youth; Al Ghurair Young Thinkers Program, Al Ghurair STEM Scholars Program and Al Ghurair Open Learning Scholars Program.
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