Executive Assistant
We currently seek an Executive Assistant to support the Managing Director and Director of Finance and Administration.
This is a demanding role which requires a high level of professionalism and discretion to provide support to both these Directors across a variety of business matters, including the handling of confidential company information, including financial information.
Duties will include:
• To arrange and coordinate travel itineraries ensuring schedules are communicated to the travelling party with sufficient time, and where applicable obtain the relevant visa applications and approvals applicable to the country regulations.
• Diary and Meeting Coordination and Management of both internal and external meetings
• Provide support on company projects at the request of the Directors
• Prepare detailed agendas, excel sheets and PowerPoint presentations ensuring these are completed within the relevant
timeframes
• Prepare reports, including financial material for Management and Shareholders
The right candidate should have previous experience as an administrator, with the ability to prioritize requests and proactively preempt situations and solutions.
You should also have experience of producing good quality corporate presentations and a willingness on occasion to work on ad-hoc company projects. This is a great opportunity to learn from 2 key professionals in our business and enable you to take a wider view on our business which will hold you well for any career development you may wish to consider in the future.
Requirements
• Strong experience as an administrative assistant at Director Level
• Excellent communication skills;
Excellent written and spoken English Language skills
• Excellent computer applications skills including Microsoft Office Applications (Word, Excel, Power point)
• Excellent organizational skills, with the ability to work in a multi-tasking environment
• Excellent and efficient typing skills
Specialist knowledge:
• Administrative
• Business Acumen
• Clerical
• Communication (Verbal, Written)
• Computer Literacy
• Diary Management
• Results Orientation
• Travel Management
Soft Skills and Personality traits:
• Accuracy
• Discrete
• Attention to Detail
• Deadline Orientated
• Decision Making and Judgment
• Energetic
• Flexibility
• Interpersonal Skills
• Multitasking
The Dulsco story began in 1935 when Mohammed Khan Abdulla Mirza Abdulla, the father of the present Chairman of Dulsco, Abdul Aziz Mohammed Khan Abdulla, appointed some able-bodied men to row their dhows through the Dubai Creek to a British India Steam Navigation Company owned ship at anchor in the Arabian Gulf, and bring ashore its cargo of foodstuff and clothing. Our stevedoring service launched then is still one of the many services that we provide. We consider ourselves the oldest stevedoring company in Dubai.
By the 1970s and the opening of Port Rashid in Dubai, we were a full-fledged stevedoring company serving the port. We started providing more manpower services by the 80s and became one of the earliest human resource management companies in Dubai.
In the 90s we began providing manpower outsourcing services and later we added waste management and other services to our portfolio. In 2005, Dulsco became a limited liability company and expanded its services to include all the emirates and neighbouring Gulf countries and today is one of the foremost HR solutions provider and recruitment agencies in Dubai.
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