Company: Institute of Management Technology, Dubai

IMT Dubai is seeking an Executive Assistant for the Campus Director and Dean to provide administrative support and project management assistance....

Executive Assistant

• Job Role: Admin
• Company: Institute of Management Technology, Dubai
• Location: Dubai, UAE

Job Summary

IMT Dubai is seeking an Executive Assistant for the Campus Director and Dean to provide administrative support and project management assistance.

Responsibilities

• Prepare and edit correspondence, communications, presentations and other documents
• Design and maintain databases
• File and retrieve documents and reference materials
• Conduct research, collect and analyse data to prepare reports and documents
• Manage/maintain director and dean schedules including
• Make appointments and travel arrangements
• Arrange and co-ordinate meetings and events
• Record, transcribe and distribute minutes of meetings
• Monitor, screen, respond to and distribute incoming communications
• Answer and manage incoming calls
• Receive and interact with incoming visitors
• Liaise with internal staff at all levels
• Interact with external clients
• Manager/coordinate project-based work
• Review operating practices and implement improvements where necessary
• Supervise, coach and train lower level staff

Key Competencies

• Organizational and planning skills
• Communication skills
• Information gathering and monitoring skills
• Problem analysis and problem solving skills
• Judgment and decision-making ability
• Initiative
• Confidentiality
• Team member
• Attention to detail and accuracy
• Adaptability

Education & Experience

• At least 3 years’ experience providing support at a high level
• Proficient computer skills and in-depth knowledge of relevant software such as ms office suite
• Knowledge of standard office administrative practices and procedures
• Bachelor’s degree an advantage

• Location: Dubai, UAE
• Company: Institute of Management Technology, Dubai
• Email: info@imt.ac.ae

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