Executive Secretary

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Professional Administrative Assistant/ Executive Secretary for a leading Architectural Design and Consultancy firm in Dubai.

Must have AT LEAST 2 years of experience in a company of similar work or in the same Engineering Construction or Consultancy field.

Highly professional in letter writing, correspondence, appointments, and clients handling.

Previous Experience in an Engineering Consultancy or a Contracting Company is a MUST

Key Requirements include but not limited to:

• Good communication/writing skills in English is a must.
• Basic accounting
• Basic HR experience
• Takes dictation and transcribes notes. Compose and type reports, memos and routine correspondence as directed by the engineers.
• Responsible for taking minutes of meetings, typing, and distribution of same.
• Responsible for maintaining trace file, follow up and arrange appointments, telephone calls for the Chief Engineer.
• Responsible for maintaining an updated filing system in the engineering department.
• Assists the Chief Engineer by various engineering reports as and when required.
• Report format checking to ensure that engineering reports meet the correct corporate standards of layout, tabulation etc
• Managing Timesheet and Calendar systems
• Compiling and typing statistical reports and presentations
• Telephone screening/answering and dealing with/responding to queries
• Meeting and greeting clients and visitors
• Composing and typing routine correspondence
• General administrative tasks such as filing (electronic and paper), faxes, photocopying
• Maintain and running of various databases
• Sending out correspondence to Contractors and Clients
• Assist in presentations and other reports and documents as needed
• Setting up business meetings for assigned senior members of the department
• Handling incoming post and courier deliveries
• Various office management responsibilities that include liaising with support functions; HR, Finance, IT, meet & greet/Reception duties
• Up to five years of related experience
• Strong interpersonal skills and ability to work in a team environment.
• Ability to multi-task and work to tight deadlines.
• Proficient in MS office suite

Job Type: Full-time

Required experience:

• consultancy: 2 years
• Executive Secretary: 2 years

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