Filipino Executive Sectretary/Admin assistant
Company:
Future tense HR services
Seeking filipino executive assistant to work for a leading Architectural Design and consultancy firm in Dubai.
Must have AT LEAST 2 years of experience in a company of similar work or in the same Engineering Construction or Consultancy field.
Highly professional in letter writing, correspondence, appointments, and clients handling.
Previous Experience in an Engineering Consultancy or a Contracting Company is a MUST
Key Requirements include but not limited to:
Job Type: Full-time
Salary: AED5,000.00 /month
Required experience:
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Seeking filipino executive assistant to work for a leading Architectural Design and consultancy firm in Dubai.
Must have AT LEAST 2 years of experience in a company of similar work or in the same Engineering Construction or Consultancy field.
Highly professional in letter writing, correspondence, appointments, and clients handling.
Previous Experience in an Engineering Consultancy or a Contracting Company is a MUST
Key Requirements include but not limited to:
- Good communication/writing skills in English is a must.
- Basic accounting
- Basic HR experience
- Takes dictation and transcribes notes. Compose and type reports, memos and routine correspondence as directed by the engineers.
- Responsible for taking minutes of meetings, typing, and distribution of same.
- Responsible for maintaining trace file, follow up and arrange appointments, telephone calls for the Chief Engineer.
- Responsible for maintaining an updated filing system in the engineering department.
- Assists the Chief Engineer by various engineering reports as and when required.
- Report format checking to ensure that engineering reports meet the correct corporate standards of layout, tabulation etc
- Managing Timesheet and Calendar systems
- Compiling and typing statistical reports and presentations
- Telephone screening/answering and dealing with/responding to queries
- Meeting and greeting clients and visitors
- Composing and typing routine correspondence
- General administrative tasks such as filing (electronic and paper), faxes, photocopying
- Maintain and running of various databases
- Sending out correspondence to Contractors and Clients
- Assist in presentations and other reports and documents as needed
- Setting up business meetings for assigned senior members of the department
- Handling incoming post and courier deliveries
- Various office management responsibilities that include liaising with support functions; HR, Finance, IT, meet & greet/Reception duties
- Up to five years of related experience
- Strong interpersonal skills and ability to work in a team environment.
- Ability to multi-task and work to tight deadlines.
- Proficient in MS office suite
Job Type: Full-time
Salary: AED5,000.00 /month
Required experience:
- architecture: 2 years
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