HR Specialist (Compensation, Benefits & Employee Relations)
SECTION I: JOB PURPOSE
To assist the GM-HR in developing the overall “Compensation and Benefits” strategy & structure for various business verticals of Ghassan Aboud Group based upon the resp. industry practices for various business verticals and ensure the most efficient implementation of the planned system to best suit to the interest of the organisation. This position is also responsible for managing the Employee Relations services for all the GAG subsidiaries.
SECTION II: KEY RESPONSIBILITIES
Key Responsibilities:
Core Responsibilities:
GROUP BUDGET (for Compensation & Benefits)
1. To plan the “Annual Compensation & Benefits” Budget for GAG in close coordination with GM-HR. To ensure the best forecast of annual cost to be incurred on these areas and coordinating the complete approval process for the same.
COMPENSATION & BENEFITS STRUCTURE
2. To ensure the proper utilization of existing Compensation & Benefits structure for current business verticals, to prepare the compensation & benefits structure for all the new/upcoming business verticals based upon industry data, current policies & practices of the company, inputs from GM-HR.
3. To ensure strict compliance to comp & ben structure while allotting the IT Equipment (Brand, model, accessories), data plans, company car (Brand, entitlement for petrol, salik, parking expenses), Accommodation to new joiners (wherever applicable) (standard, time period) etc.
4. To ensure fair weightage to various components while designing/ modifying comp & ben structure- current employee salaries & benefits, industry standards, Job Evaluation etc,
EPICOR HCM MANAGEMENT
5. To ensure proper employee data migration/ new employee records update in EPICOR in coordination with concerned IT personnel.
6. To ensure that all system rules with regards to leaves, absents/holidays/all other HR aspects function accurately. The position holder should work in close coordination with the concerned IT personnel.
7. To ensure that the HCM system meets all the data/reports requirements of HR department. The position holder should work in close coordination with the concerned IT personnel.
EMPLOYEE RELATIONS
8. To be in charge of employee files & ensure the complete employee joining documents submission by recruitment Team
9. To ensure proper & timely addressal of employee concerns/requests related to payroll, salary certificates, salary slips, salary transfer letter, travel NOCs, leave calculation, leave advance, commission, incentive, overtime, payroll deductions.
10. To administer employee terminations, transfers thereby ensuring the proper compliance to DOA.
11. To administer leave applications, employee attendance & ensure proper reflection of the same in payroll.
12. To administer the complete process of calculating & releasing the Full & Final Settlement of disassociating employees & ensuring relevant approvals from GM-HR on the same.
OTHER KEY RESPONSIBILITIES
13. MONTHLY PAYROLL- Preparing the monthly payroll and submitting it to finance department for processing & ensuring strict adherence to the related SOP for deadlines & format of submission
14. EMPLOYEE STATUS CHANGE- To be in charge of designing, developing, implementing and managing Annual salary revision process/employee transfers/promotions/demotions/retirements, mid-year status change requests, annual bonus and benefits packages for the employees of an organization. To take charge of all employee communications in this regard.
15. VARIABLE MONTHLY PAYROLL INPUTS- To administer the variable monthly payroll inputs- Employee deductions, Commission, overtime, awards or any other variable component.
16. MARKET DATA ON COMP & BEN- To support the GM-HR in managing the annual/midyear compensation & benefits review by collecting market data on the gross and net remuneration packages which are offered for employees across the industry in which your organization operates.
17. ADVICVING ON NEW EMPLOYEE OFFERS -To design Salary and benefits packages for various new roles in various business verticals of GAG. To approve all the offer letters to be released by Recruitment Team & ensure that these offers are in line with comp & ben. HR Manager-Comp & Ben must discuss all the deviations with GM-HR before approving.
18. COMP & BEN STRUCTURE REVISIONS- Making recommendations to GM-HR about tweaking/modifying organisation’s compensation and benefits packages.
SUPPORT WITH SALARY REVIEW PROCESS/ANNUAL BONUS -To support the GM-HR with the salary review /annual bonus entitlement by helping him in designing the process for the same, data analysis/reports needed to support the process, releasing the final salary reviews to the employees.
19. PARITY IN COMP & BEN– This position is responsible for making sure that the compensation packages for employees with the same level of experience and responsibilities are on a par.
20. JOB EVALUATION- To manage all the responsibilities as may be assigned by GM-HR for job evaluations excercise in close coordination with HR Manager- L&D;, HR-Manager Recruitment
21. STATUTORY COMPLIANCE- organisation’s compensation and benefits packages comply with statutory and regulatory requirements, such as minimum salaries and tax liabilities.
22. MIS REPORTS- To prepare & submit the weekly/monthly/annual MIS reports to the GM-HR.
SECTION III: KNOWLEDGE, SKILLS & COMPETENCIES
Educational Qualifications
Master’s Degree in relevant field of Human Resources with 5+ years of experience
Values & Competencies
· Open and Effective Communication
· Respect for Others
· Loyalty & Integrity
· Trust
· Accountability & Ownership
· Ethics
Language Skills
· Strong English (written and spoken)
· Arabic language skills are desirable.
Years of Experience
· 5+ years’ experience in the relevant HR function in a progressive environment.
Nature of Experience
· Atleast 5+ years of experience in managing the Compensation, Benefits & Employee Relations vertical. Exp. with using Hays, Mercer job evaluation, salary surevey reports is highly desirable.
· GCC experience with thorough understanding of the standard UAE practices.
· Experience with EPICOR implementation & use will be an added advantage.
SECTION IV: KEY INTERACTIONS
Key Internal Contacts:
Purpose of Interaction:
GAG Colleagues & Department Heads
HR Team
To coordinate & interact with GAG Colleagues & Department Heads.
To collaborate with other HR verticals as well to ensure effective team work in achieving department objectives.
Key External Contacts:
Purpose of Interaction:
External / HR Consultants
GAG Subsidiaries
To build network with fellow HR professionals, com& ben survey providing companies etc.
To coordinate with other GAG subsidiaries to understand the business models & requirements.
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To assist the GM-HR in developing the overall “Compensation and Benefits” strategy & structure for various business verticals of Ghassan Aboud Group based upon the resp. industry practices for various business verticals and ensure the most efficient implementation of the planned system to best suit to the interest of the organisation. This position is also responsible for managing the Employee Relations services for all the GAG subsidiaries.
SECTION II: KEY RESPONSIBILITIES
Key Responsibilities:
Core Responsibilities:
GROUP BUDGET (for Compensation & Benefits)
1. To plan the “Annual Compensation & Benefits” Budget for GAG in close coordination with GM-HR. To ensure the best forecast of annual cost to be incurred on these areas and coordinating the complete approval process for the same.
COMPENSATION & BENEFITS STRUCTURE
2. To ensure the proper utilization of existing Compensation & Benefits structure for current business verticals, to prepare the compensation & benefits structure for all the new/upcoming business verticals based upon industry data, current policies & practices of the company, inputs from GM-HR.
3. To ensure strict compliance to comp & ben structure while allotting the IT Equipment (Brand, model, accessories), data plans, company car (Brand, entitlement for petrol, salik, parking expenses), Accommodation to new joiners (wherever applicable) (standard, time period) etc.
4. To ensure fair weightage to various components while designing/ modifying comp & ben structure- current employee salaries & benefits, industry standards, Job Evaluation etc,
EPICOR HCM MANAGEMENT
5. To ensure proper employee data migration/ new employee records update in EPICOR in coordination with concerned IT personnel.
6. To ensure that all system rules with regards to leaves, absents/holidays/all other HR aspects function accurately. The position holder should work in close coordination with the concerned IT personnel.
7. To ensure that the HCM system meets all the data/reports requirements of HR department. The position holder should work in close coordination with the concerned IT personnel.
EMPLOYEE RELATIONS
8. To be in charge of employee files & ensure the complete employee joining documents submission by recruitment Team
9. To ensure proper & timely addressal of employee concerns/requests related to payroll, salary certificates, salary slips, salary transfer letter, travel NOCs, leave calculation, leave advance, commission, incentive, overtime, payroll deductions.
10. To administer employee terminations, transfers thereby ensuring the proper compliance to DOA.
11. To administer leave applications, employee attendance & ensure proper reflection of the same in payroll.
12. To administer the complete process of calculating & releasing the Full & Final Settlement of disassociating employees & ensuring relevant approvals from GM-HR on the same.
OTHER KEY RESPONSIBILITIES
13. MONTHLY PAYROLL- Preparing the monthly payroll and submitting it to finance department for processing & ensuring strict adherence to the related SOP for deadlines & format of submission
14. EMPLOYEE STATUS CHANGE- To be in charge of designing, developing, implementing and managing Annual salary revision process/employee transfers/promotions/demotions/retirements, mid-year status change requests, annual bonus and benefits packages for the employees of an organization. To take charge of all employee communications in this regard.
15. VARIABLE MONTHLY PAYROLL INPUTS- To administer the variable monthly payroll inputs- Employee deductions, Commission, overtime, awards or any other variable component.
16. MARKET DATA ON COMP & BEN- To support the GM-HR in managing the annual/midyear compensation & benefits review by collecting market data on the gross and net remuneration packages which are offered for employees across the industry in which your organization operates.
17. ADVICVING ON NEW EMPLOYEE OFFERS -To design Salary and benefits packages for various new roles in various business verticals of GAG. To approve all the offer letters to be released by Recruitment Team & ensure that these offers are in line with comp & ben. HR Manager-Comp & Ben must discuss all the deviations with GM-HR before approving.
18. COMP & BEN STRUCTURE REVISIONS- Making recommendations to GM-HR about tweaking/modifying organisation’s compensation and benefits packages.
SUPPORT WITH SALARY REVIEW PROCESS/ANNUAL BONUS -To support the GM-HR with the salary review /annual bonus entitlement by helping him in designing the process for the same, data analysis/reports needed to support the process, releasing the final salary reviews to the employees.
19. PARITY IN COMP & BEN– This position is responsible for making sure that the compensation packages for employees with the same level of experience and responsibilities are on a par.
20. JOB EVALUATION- To manage all the responsibilities as may be assigned by GM-HR for job evaluations excercise in close coordination with HR Manager- L&D;, HR-Manager Recruitment
21. STATUTORY COMPLIANCE- organisation’s compensation and benefits packages comply with statutory and regulatory requirements, such as minimum salaries and tax liabilities.
22. MIS REPORTS- To prepare & submit the weekly/monthly/annual MIS reports to the GM-HR.
SECTION III: KNOWLEDGE, SKILLS & COMPETENCIES
Educational Qualifications
Master’s Degree in relevant field of Human Resources with 5+ years of experience
Values & Competencies
· Open and Effective Communication
· Respect for Others
· Loyalty & Integrity
· Trust
· Accountability & Ownership
· Ethics
Language Skills
· Strong English (written and spoken)
· Arabic language skills are desirable.
Years of Experience
· 5+ years’ experience in the relevant HR function in a progressive environment.
Nature of Experience
· Atleast 5+ years of experience in managing the Compensation, Benefits & Employee Relations vertical. Exp. with using Hays, Mercer job evaluation, salary surevey reports is highly desirable.
· GCC experience with thorough understanding of the standard UAE practices.
· Experience with EPICOR implementation & use will be an added advantage.
SECTION IV: KEY INTERACTIONS
Key Internal Contacts:
Purpose of Interaction:
GAG Colleagues & Department Heads
HR Team
To coordinate & interact with GAG Colleagues & Department Heads.
To collaborate with other HR verticals as well to ensure effective team work in achieving department objectives.
Key External Contacts:
Purpose of Interaction:
External / HR Consultants
GAG Subsidiaries
To build network with fellow HR professionals, com& ben survey providing companies etc.
To coordinate with other GAG subsidiaries to understand the business models & requirements.
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