Office Administrator (Administration)

Company: Al Ghurair

Perform other related administrative duties, as assigned by the Supervisor, effectively & efficiently....

Are you a friendly, dynamic, multi-tasking Receptionist with hands-on Administration experience working in a Corporate Environment? Be our Company’s Ambassador and make a difference from your front desk office at Al Ghurair Investment, Dubai.

Register your interest in this opportunity and submit your online application today

Your key responsibilities will include:

Operational:

1.    Greet all office guests/visitors, promptly respond to their inquiries and make sure they are given a favorable impression of the Group.

2.    Maintain the cleanliness & corporate image of the reception area at all times.

3.    Operate switchboard and respond to all incoming telephone calls, ensuring that they are answered promptly and are directed to the right person in the company

4.    Manage and supervise the collection and delivery of incoming and outgoing mail and ensure that it is promptly delivered to the correct addresses, internally and externally.

5.    Manage and maintain all office supplies (office stationery, kitchen items, etc.) and ensure availability of the stock.

6.    Liaise with vendors and coordinate repair/maintenance of the office equipment.

7.    Develop and maintain accurate filling system (3rd party service and maintenance contracts)

Supervision:

8.    Manage schedule of Outdoor Office Assistant and coordinate daily trips in liaison with requesting Department as per business needs.

9.    Liaise and coordinate with cleaning vendors to ensure high level of cleanliness and hygiene on the 7th and 8th floor

Administrative

10. Process Purchase Requisition in the system as per Procurement policy to fulfill office requirements.

11. Manage the Office Access card requests & cancellation, ensuring the ordered cards meet the approved level of access

12. Arrange printing and delivery of Business cards ensuring the relevant approvals

13. Perform other related administrative duties, as assigned by the Supervisor, effectively & efficiently

Reporting

14. Provide monthly / quarterly and as required reports on stock/ status of service and other subjects in line with above administrative responsibilities.

 

Qualifications

 

·         High School or Diploma in Office Administration.

·         2-3 years’ experience in Hospitality, Customer Service or Office administration.

·         Knowledge of handling of PABX telephone main switch board

·         Presentable, Pro-active, with strong communication and interpersonal skills

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