Office Administrator - Arabic/English speaking

Redbox Digital is a global digital commerce consultancy and Magento Global Elite Partner, delivering omnichannel ecommerce solutions since 2004.

With offices in London, Dubai, Mauritius, Sydney and Auckland - we have an international outlook combined with a local understanding of some of the fastest growing ecommerce markets around the world.

Job purpose:
We’re looking for a creative and highly organised Office Manager to look after our office space and be the gel between our global offices.
Your aim will always be to find ways to make office life simpler, smoother and fun!. With a range of responsibilities, you need to be adaptable, an expert multi-tasker and pragmatic problem solver. The ideal candidate must be a quick learner and enjoy a challenge.

Requirements:

• Meet and greet all visitors to the office
• Manage and set up meeting rooms and provide refreshments when required
• Book all travel for employees. Get the best price for bookings, build relationships with travel providers and compile travel itineraries.
• Track and order all stationery to suit business needs. Manage relationships with suppliers and negotiate the best price
• Manage the Heath & Safety for the office, update and maintain H&S; files
• Manage the cleaners: ensure contracts are in place and receive and check invoices
• Ensure all post in and out is handled effectively– send post on behalf of colleagues; receive and distribute all in-coming post
• Manage the shredding company, toilet utilities and other office maintenance providers Maintain kitchen supplies and appliances – order coffee, tea, sugar, milk etc.
• Ensure reception area, office and kitchen are kept tidy at all times
• Assist the HR and Exec Teams with ad-hoc tasks

Experience and Qualifications:

• 2+ years’ professional experience, ideally in office management, facilities, or reception
• Excellent written and verbal communication
• Arabic and English speaking
• Experience in managing budget lines (stationery, staff entertainment, etc)
• Good IT knowledge (eg. Windows, Microsoft Office, Gmail, hardware accessories)
• Proficient in MS Office (Excel, Word. Powerpoint)
• Experience in working for a company with several office locations
• Experience in organising an office move is highly beneficial

Personal attributes and other requirements:

• Attention to detail
• Solution-oriented
• Initiative
• Curiosity
• Passion
• Emotional intelligence
• Cultural awareness and sensitivity

Benefits:

• Competitive salary
• Health cover (AXA Diamond Level Secure package in UAE)
• Health benefit scheme
• The chance to be part of an amazing global team with offices in London, Mauritius, Dubai, Australia and New Zealand.
• Be part of a fun and collaborative working environment.

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