Production HR Administrator
Role:
- Assist in technical staffing and recruitment team to manage and grow a portfolio of events and ensure those events are delivered to the highest standards, on time and on budget
Reports to:
- Head of Technical Support Staff
Key responsibilities:
- Maintain database of Production HR staff ensuring records are complete, all details are up to date and a sufficient supply of staff at different grades to meet the demands of the business
- Identify opportunities to build a team of full-time or retained Production HR staff
- Use networking and social media like Facebook, Twitter and Linkedin to source new staff and review CV’s to ensure an adequate supply of staff at different grades to deliver the business commitments
- Carrying out the entire recruitment process from Client discussion of job vacancy, conducting job interviews, touching base with references up to placement
- Prepare Production HR staff profiles to present to clients
- Obtain relevant documentation from all new candidates and ensure the documents are up to date
- Document management; ensure safe keeping and appropriate storage of hard copy documents
- Register new candidates on CRM and upload all required documents and chase missing documents as required
- Ensure regular checks are carried out on all staff ensuring all candidates have the correct and up to date documentation
- Create a backup/emergency contact list for each project in case of staff cancellations
- Advertise jobs using social networking and media such as Facebook, LinkedIn etc, and any other avenue available, to source new candidates and to ensure an adequate pipeline to deliver projects
- Prepare portfolios for clients
- Need to obtain LPO for each job
- Be the initial point of contact of Production HR staffs
- Develop/ Maintain the information management for Production HR
- To coordinate with the finance team if queries refer to payment
- Any other tasks as reasonably requested by the Operations Manager Production HR & Events
Key Skills
- Highly organized and able to multi-task
- Adapts quickly to changes
- Self-motivated and outgoing
- Good knowledge of MS Office including Word and Excel & PowerPoint
- Good communication skills
- Demonstrates a commercial awareness of project income and expenses
- Good team player
- Able to identify problems in operations process and resolve them in quickly and timely manner
- Able to. work under pressure and motivate a team to deliver even in difficult circumstances
Salary:
Dependent on experience
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