Receptionist / Document Controller
Company:
TESCO Corporation
Receive, direct and communicate telephone and fax. Greet, direct and communicate with visitors. Support administrative issues as required....
Education & Work Experience:
Minimum Bachelor degree with 2 years of experience in related field or high school degree with 6 years of experience in related field.
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Receive, direct and communicate telephone and fax. Greet, direct and communicate with visitors. Support administrative issues as required....
Reports to: HR Generalist / QA/AC Coordinator
Job Scope/Function: Perform the role of receptionist and administrative/office assistant. Reflect TESCO image
Administrative Responsibilities:
• Greet, direct and communicate with visitors.
• Receive, direct and communicate telephone and fax messages.
• Receive, distribute and send mail.
• Support the planning of meetings and conferences.
• Manage hotel, flight bookings and transportation coordination.
• Handle houses and cars rentals, their renewals, data keeping and all related matters as per TESCO procedures.
• Handle business cards printing.
• Assure Employees and Visitors attendance record is filled, maintained, documented and reported correctly.
• Maintain and order office supplies inventory.
• Monitor the use of office consumables and equipment.
• Coordinate with the Facility Supervisor or responsible person the repair and maintenance of office equipment.
• Support administrative issues as required.
• Draft letters and memos. Prepare reports and presentations.
• .
• Keep an up-dated log book of and liaise with the concerned for licenses and agreements renewals.
• Search for new vendors when required and follow the vendor registration process.
• Issue and keep track of LPOS as per TESCO process.
• Supervise the office driver(s), office helper(s) and cleaner(s) and assure they are performing the job as required.
• Comply with all TESCO legal, HR, Quality, HSE, and all other policies, procedures and departmental Work instructions.
• Perform other duties as assigned by the Manager.
Job Scope/Function: Perform the role of receptionist and administrative/office assistant. Reflect TESCO image
Administrative Responsibilities:
• Greet, direct and communicate with visitors.
• Receive, direct and communicate telephone and fax messages.
• Receive, distribute and send mail.
• Support the planning of meetings and conferences.
• Manage hotel, flight bookings and transportation coordination.
• Handle houses and cars rentals, their renewals, data keeping and all related matters as per TESCO procedures.
• Handle business cards printing.
• Assure Employees and Visitors attendance record is filled, maintained, documented and reported correctly.
• Maintain and order office supplies inventory.
• Monitor the use of office consumables and equipment.
• Coordinate with the Facility Supervisor or responsible person the repair and maintenance of office equipment.
• Support administrative issues as required.
• Draft letters and memos. Prepare reports and presentations.
• .
• Keep an up-dated log book of and liaise with the concerned for licenses and agreements renewals.
• Search for new vendors when required and follow the vendor registration process.
• Issue and keep track of LPOS as per TESCO process.
• Supervise the office driver(s), office helper(s) and cleaner(s) and assure they are performing the job as required.
• Comply with all TESCO legal, HR, Quality, HSE, and all other policies, procedures and departmental Work instructions.
• Perform other duties as assigned by the Manager.
Document Control Responsibilities
• Maintain hardcopy & electronic records for the Quality Control functions; including data entry, filing, scanning, retrieval & photocopying.
• Data Entry of information into Quality Control Databases
• General Administration support as required by the Quality Department
• Preparation of QC Manuals for manufactured equipment and distributing to internal or external clients
• Filing of Quality Control documentation from other TESCO Business Units
• Management of Quality Control records
• Using internally developed programs [WindChill] to access & print Engineered Drawings
• Document scanning
• General Filing & administration tasks as required by the facility
• Data Entry of information into Quality Control Databases
• General Administration support as required by the Quality Department
• Preparation of QC Manuals for manufactured equipment and distributing to internal or external clients
• Filing of Quality Control documentation from other TESCO Business Units
• Management of Quality Control records
• Using internally developed programs [WindChill] to access & print Engineered Drawings
• Document scanning
• General Filing & administration tasks as required by the facility
Education & Work Experience:
Minimum Bachelor degree with 2 years of experience in related field or high school degree with 6 years of experience in related field.
Other Qualifications:
• Organized, quality oriented, flexible, team player, multi-task oriented, self-motivated, positive, and independent.
• Good communication, time management, analytical, and problem solving skills.
• Excellent written and verbal Arabic and English command.
• Good Microsoft office and office equipment command.
• Fast in English typing, Arabic is a plus.
Physical Conditions:
Sitting, standing, fingering/typing, and talking.
• Organized, quality oriented, flexible, team player, multi-task oriented, self-motivated, positive, and independent.
• Good communication, time management, analytical, and problem solving skills.
• Excellent written and verbal Arabic and English command.
• Good Microsoft office and office equipment command.
• Fast in English typing, Arabic is a plus.
Physical Conditions:
Sitting, standing, fingering/typing, and talking.
Apply to Job