Receptionist / Document Controller

Job Description:
Reports to: HR Generalist / QA/AC Coordinator
Job Scope/Function: Perform the role of receptionist and
administrative/office assistant. Reflect TESCO image

Administrative Responsibilities:

• Greet, direct and communicate with visitors.
• Receive, direct and communicate telephone and fax

messages.

• Receive, distribute and send mail.
• Support the planning of meetings and conferences.
• Manage hotel, flight bookings and transportation

coordination.

• Handle houses and cars rentals, their renewals, data

keeping and all related matters as per TESCO procedures.

• Handle business cards printing.
• Assure Employees and Visitors attendance record is

filled, maintained, documented and reported correctly.

• Maintain and order office supplies inventory.
• Monitor the use of office consumables and equipment.
• Coordinate with the Facility Supervisor or responsible

person the repair and maintenance of office equipment.

• Support administrative issues as required.
• Draft letters and memos. Prepare reports and

presentations.

• .
• Keep an up-dated log book of and liaise with the

concerned for licenses and agreements renewals.

• Search for new vendors when required and follow the

vendor registration process.

• Issue and keep track of LPOS as per TESCO process.
• Supervise the office driver(s), office helper(s) and

cleaner(s) and assure they are performing the job as
required.

• Comply with all TESCO legal, HR, Quality, HSE, and all

other policies, procedures and departmental Work
instructions.

• Perform other duties as assigned by the Manager.

Document Control Responsibilities

• Maintain hardcopy & electronic records for the Quality

Control functions; including data entry, filing,
scanning, retrieval & photocopying.

• Data Entry of information into Quality Control

Databases

• General Administration support as required by the

Quality Department

• Preparation of QC Manuals for manufactured equipment

and distributing to internal or external clients

• Filing of Quality Control documentation from other

TESCO Business Units

• Management of Quality Control records
• Using internally developed programs [WindChill] to

access & print Engineered Drawings

• Document scanning
• General Filing & administration tasks as required by

the facility

Education & Work Experience:
Minimum Bachelor degree with 2 years of experience in
related field or high school degree with 6 years of
experience in related field.

Other Qualifications:

• Organized, quality oriented, flexible, team player,

multi-task oriented, self-motivated, positive, and
independent.

• Good communication, time management, analytical, and

problem solving skills.

• Excellent written and verbal Arabic and English

command.

• Good Microsoft office and office equipment command.
• Fast in English typing, Arabic is a plus.

Physical Conditions:
Sitting, standing, fingering/typing, and talking.

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