Secretary - College Of Law
Company:
Alghurair University
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| Summary | Performs all activities with utmost confidentiality. Coordinates a variety of general office activities by performing the following duties personally and through subordinate colleagues. Maintain good relationships with other Deans, Faculty, Operations and Support Staff. |
| Key Responsibilities | • To maintain records and documents and provide administrative support in all required areas as designated by the dean. • E-mail management, proficient utilization of the MS Outlook functions including Calendar Management, appointments, etc. • Formulate a variety of correspondence including that of a sensitive nature, transcribe correspondence - Draft letters reports and correspondence and perform other administrative tasks to ensure the smooth and efficient running of the Sector from an administrative perspective • Preparation of presentations, reports, and statistical data if required (consolidating departmental activities reports for Dean´s Office). • Receive queries and explanations, if any, on behalf of the Dean, and co-ordinate with the concerned personnel in AGU to provide necessary clarifications; • Schedule appointments for and on behalf of the Dean, • Arrange business meetings and coordinate the administration for arranging bookings and travel tickets if required • Scheduling meetings (interdepartmental/external), assisting in preparation of Agendas, attending and recording minutes of internal meetings conducted by the Dean. • Provide information to callers, take dictation if required, compose and type correspondences, direct calls to appropriate officials and place outgoing calls on behalf of the Dean; • Greet and receive visitors of the Dean, inform the Dean and ensure that the required attention and hospitality is provided to the visitors; • Establish and maintain database and filing system both electronic and hard copy. • Handle the Dean´s office effectively and efficiently in his absence. • Perform other tasks related to the administration function as they arise and as delegated by the Dean and other Superiors • Maintain business cards / contacts |
| Qualification | • Minimum Graduation with a secretarial or business administration diploma or an equivalent combination of education and experience from which comparable knowledge and abilities have been acquired. |
| Experience | • Candidate should be bi-lingual with minimum 2- 4 years experience in the Secretarial/Administration field. • Proficiency in MS Office (Word, Excel, Power Point and Outlook) is a must |
| Skills Required | • Customer service skills • Planning and organizing skills • Multi-task oriented • Good Team Player |
| Closing Date | 26-Jun-2017 |
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