Administrative Officer

Company: Xad Technologies LLC

• Logistic Management:
• To plan and arrange consumable store requirements
• To plan and arrange project material requirements
• To plan and arrange tools requirement
• To prepare Store yearly, quarterly and monthly budget e. To develop and implement
• To develop and implement an efficient store management system for inventory, tools etc.
• To reconcile stores with Etisalat, Staff and suppliers
• To arrange repair of faulty equipment
• To ensure store efficient system in place
• To arrange repair of faulty equipment
• To ensure store efficient system in place
• Vehicle Management System:
• To develop and implement efficient vehicle management system
• To study project requirement and ensure proper vehicle placement to get optimum efficiency
• To implement efficiency and expense analysis
• To keep updated documents
• To maximize company benefits and reduce cost
• To develop relationships to place vehicles on urgent notice
• To develop maintenance policy
• To develop vehicle hiring, placement, accident, returning policies
• To maximize company benefits and reduce cost
• To develop relationships to place vehicles on urgent notice
• To develop maintenance policy
• To develop vehicle hiring, placement, accident, returning policies
• To study project requirement and ensure proper vehicle placement to get optimum efficiency
• Procurement:
• Responsible to source, negotiate and purchase materials
• Evaluate vendor’s quotation to ensure that they are in line with the technical and commercial specifications required for the project
• Advise internal and external on issues regarding purchasing Terms & Conditions
• In charge of daily operational purchasing needs such as planning, issuing and following up on Purchase Orders delivery and shipment schedules
• Resolve supply, quality, service and invoicing issues with vendors
• Evaluate supplier performance based on quality standards, delivery time & best prices and ensure all the criteria are met according to the organizational requirements and expectation
• Responsible for implementing internal procurement strategies to cater to high delivery and short lead time requirements

• Administration:

• To ensure all facilities i.e. offices, accommodation, general matters are in place.
• To ensure professional discipline all over the company
• To ensure all admin policies and procedures are in place and implemented.
• To contribute to improving facilities standards
• Facilities management for office
• Organise and minute weekly office meetings
• Insurances and registration – Office and Car
• Office Licensing
• Lease contracts
• Relationship Management
• Filing and management of corporate contracts
• Petty cash reporting and requesting of cash
• Health and safety, including first aid box and emergency evacuation procedures and annual risk assessment
• Events support when required

Requirements

• Bachelor's
• English speaker with exceptional communication skills both written and verbal
• Hindi Speaker preferred.
• 4+ years professional experience, with at least 3 in Admin
• Outstanding attention to detail with a commitment to excellence
• Energetic, dynamic and creative
• Polished, disciplined and professional
• Integrity, humility, diligence and discretion
• Proactive and always “one step ahead”
• Willingness to contribute determinedly and professionally
• Positive, adaptable and a flexible team player
• Takes pride in seeing all tasks and projects through to completion in a timely manner
• A “can do” attitude and enjoys problem-solving, thinking laterally to resolve issues
• Willing to make, and accept accountability for, recommendations, actions and results
• Comfortable working under pressure and committed to meeting deadlines
• Maintains a healthy work/life balance
• Advanced skills in MS Office
• Excellent research and analytical skills, common sense and negotiation acumen
• Experience of operations and visa management in UAE
• UAE Driving license must

Job Type: Full-time
Salary: AED3,500.00 /month
Required education:

• Bachelor's

Required experience:

• Office Admin: 3 years

Required license or certification:

• Driver's License

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